Prioritizing & Organizing My Life

I have always been super organized. If anyone has anything positive to say about me, it’s that’s I’m organized. However, being organized doesn’t necessarily mean you prioritize what you need to work on. Or what you want to work on. Or what needs to be done first.

If anyone has anything else to say about me, it’ll probably be that I watch a lot of YouTube as well. I don’t find this to be a bad thing. In fact, I watched something the other day that I really took a liking to.

Prioritizing and Organizing My Life | Blogging | Creative Writing | Organizational Skills | Prioritizing | Balance | RachelPoli.com

My sister and I watch a lot of gaming channels and even run one ourselves. There’s someone we used to watch off and on named Satchell Drakes. He stopped posting content on his YouTube channel a while ago and has, since then, posted just here and there. He’s been active on his social media and with his group of gaming friends (more people we watch on YouTube), but he’s finally started posting on his own channel again.

He started a new series called Damn Good Habits. At the time of my writing this post, there are only two videos posted for this new series. He’s got such a smooth voice and he really conveys his message in such a way that gets people listening.

The first video was all about getting started with new ideas and getting into these good habits. The second video is what really caught my attention.

Satch talked about letting your brain dump information out allowing your mind to be clear. Write everything down so that you don’t forget your ideas. Then you can sort those ideas, label them, and decide what needs to get done first.

Technically, I already do all this.

I’m no stranger to the “to-do list.” However, when ever I scratch one item off the list, three more seem to appear.

My to do lists are also very organized. They’re sorted by categories, like Satch suggests. I do so much and have a lot of work that I need to sort everything out. I run two blogs, contribute to two other websites (three of these four websites being about video games, so yeah – I need to sort them out and remember which topic goes to which website). Then of course there’s real life stuff – birthdays, cleaning, the pets, and so much more.

However, while I can sort them all and give each a label, I’ve always had trouble with deadlines.

I used to never give myself deadlines and I would get the items done whenever they got done. But then I would sometimes get things done that didn’t need to get done right away. The things I needed to do by the following day were left until the last minute.

I’ve never viewed myself as a procrastinator, but I guess in a way I am.

I got everything done on my to do list and then some. But the things I needed to get done first were always done last and then I’d be scrambling. Why? Why do I do things this way?

It’s because I do whatever I’m in the mood for. This isn’t necessarily a bad thing. People always tell you to just get it done. Don’t wait for inspiration to strike. Well, I don’t want my ending result to see forced either. So, I look at my list and pick out what seems most appealing to me.

I also get overwhelmed by my list, if I’m going to be straightforward. I have so much do between work and real life that my to do list is a few pages long. This includes what I need to get done – it doesn’t include other things I want to get done or want to start. I have too many ideas and projects in my head that I want to start and finish. But once I start something, I don’t finish it… something else comes along and that seems more appealing.

That’s where the Damn Good Habits come in.

After I watched the second video of the series, Take A Brain Dump, something clicked in my head. Yes, I already do what Satch says to do. I’m organized, but I don’t prioritize.

This is where I’m lacking and this is why some of my work suffers. Go figure.

Satch suggests taking a notebook and using it as a “brain dump.” No matter where you are, what you’re doing, the time of day, whatever, stop and write down anything that comes to your mind. This can be a new project idea, an errand you have to run, anything.

I have a small notebook that I used to carry around with me so I grabbed that again and have been taking it with me where ever I go. I’ve been writing down things I need to do, new ideas, and any last minute thoughts for pretty much anything and everything.

Again, this is all something I usually do, but I tend to make it look neat and organized. This is messy and, I’ll admit, bothers me because it’s a mess. Yet, my mind feels so much better.

Prioritizing my work.

One thing I’ve learned about my brain dump notebook is that everything I’ve written down are things I already knew I needed to do. However, I didn’t write everything down on my to do list. Everything written in this notebook are things that are on my mind right now and that need to get done now. My brain already knew this but because I make super long lists and look at everything as a whole, I often confused myself.

I use Asana to keep track of my projects and work and real life happenings. After going through my brain dump notebook, I went through my entire Asana (which has 16 projects on there, by the way… that’s 16 different to do lists for 16 different categories!) and I broke up each list into sections. I gave every task an appropriate deadline.

I looked at anything that needed to get done before something else got done. For example, I can’t edit my next Patron story unless I have it written first. I prioritized what needs to get done and which projects should have more focus than the others.

I’ve been at this for a week and I already feel so much better.

I’ll be honest, I don’t know if this is something I’ll stick with. But it’s been working great for me so far. It’s really helped me out and made me evaluate what I already do. It’s made me change the way I view my work. It’s made me keep up the same habits but slightly change them to be more efficient and better for my mind.

I hear it takes about two weeks to get into a habit. Hopefully this is a damn good habit I’ll stick with.

Are you organized? Do you prioritize your work or just take it day by day? Let me know in the comments below. If you liked this post, please share it around.

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14 thoughts on “Prioritizing & Organizing My Life

  1. I tackle each list on a day to day basis, but I always head for the priority tasks first. Anything that’s time sensative goes first, in order of deadline date. Once I’ve done those tasks, I’ll do the other stuff on the list. My problem – and the bad habit I’d like to fix – is putting writing too low on the list, and not letting it count as a priority task.

    • I do that too. I don’t give writing the credit it deserves. I go by deadlines as well, but I also take a look at what’s the quickest to get done. Somethings those things aren’t necessary for a while.

  2. Good call: I’ve been having problems with prioritizing, too, and as you say, it leads to doing the things I feel like doing instead of the things I’ll be most upset later if they don’t get done.

    • Yeah, it’s definitely something I need to change about myself if I want to get everything done and if I want the important things to get done. Except everything I do is important to me, so that’s hard, lol.

  3. This is such a good idea. I write down ‘brain dumps’ in my bullet journal but I don’t prioritize or break tasks down, so there are some things that never get crossed off the list – so I often get confused and overwhelmed! I’m going to try this because there are things I want to achieve, but which will never happen if I don’t break them down and make a start.

    • Right? I always broke them down but I never took the deadlines seriously. I don’t know why, but the brain dump has been working great for me. Good luck with it and I hope it works out for you!

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